Duties & Responsibilities

• Monitoring emails and preparing draft responses
• Strong administration and organizational skills in order to manage professionals practices (diary management, answering telephone calls and tracking messages in the absence of the professionals)
• Drafting standard form documents (e.g. engagement letters)
• Incorporating amendments to documents
• Management of files, filing relevant documents, maintaining an organized filing system
• General office and personal administration for Directors
• Managing local and international travel bookings, travel documents and accommodation for Directors
• Maintaining annual registrations with professional bodies
• Monitoring and updating professional social media
• Liaising with postgraduate students and university faculty administration
• Preparing PowerPoint presentations and lecture slides

Minimum Requirements:

• More than 3 years’ experience as a PA/Secretary
• Excellent knowledge of MS Suite (more specifically MS Word and PowerPoint)
• Basic knowledge of Excel
• Knowledge on FileSite (advantageous)
• Matric certificate (essential)

Additional Requirements:

• Display attention to detail
• Ability to multi-task
• Take initiative and be diligent
• Must be well-organized and conscientious
• Strong communication skills (verbal and written)
• Good interpersonal skills
• Maintain high standards of confidentiality
• Honesty, reliability and punctuality
• Ability to work well under pressure
• Excellent client relationship skills
• Excellent time management skills
• Ability to work in a team